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ISO 45001-2018 Certification

Guardian Assessment > ISO 45001-2018 Certification
Overview of ISO 45001:2018 Certification

ISO 45001:2018 certification sets the standard for Occupational Health and Safety Management Systems (OHSMS). It provides a framework for organizations to manage risks and improve safety, thereby enhancing employee well-being and reducing workplace incidents. This certification demonstrates a commitment to creating a safe working environment, which can boost employee morale and productivity, while also meeting regulatory requirements. Key principles include leadership and worker participation, systematic hazard identification, risk assessment, and continual improvement. Through regular audits and reviews, ISO 45001 ensures the effectiveness of the OHSMS, fostering a culture of safety and accountability within organizations worldwide.

Structure of the ISO 45001:2018 Standard

The ISO 45001:2018 standard is structured into several clauses that outline the requirements for an occupational health and safety management system. Here’s a brief overview of the structure by clause:

  1. Scope (Clause 1): Defines the scope of the standard, outlining what it covers and excludes.
  2. Normative References (Clause 2): Lists any referenced standards or documents essential for understanding and implementing ISO 45001.
  3. Terms and Definitions (Clause 3): Provides definitions of key terms used throughout the standard to ensure common understanding.
  4. Context of the Organization (Clause 4): Requires organizations to determine the external and internal issues relevant to their purpose and strategic direction, as well as the needs and expectations of workers and other interested parties.
  5. Leadership and Worker Participation (Clause 5): Focuses on the commitment of top management to the OHSMS, including leadership, worker participation, roles, responsibilities, and authorities.
  6. Planning (Clause 6): Covers actions to address risks and opportunities, occupational health and safety objectives, and planning to achieve them.
  7. Support (Clause 7): Addresses resources, including competent personnel, awareness, communication, and documented information necessary for the OHSMS.
  8. Operation (Clause 8): Includes operational planning and control, emergency preparedness and response, and outsourcing arrangements.
  9. Performance Evaluation (Clause 9): Covers monitoring, measurement, analysis, and evaluation, internal audits, and management review.
  10. Improvement (Clause 10): Deals with incidents, nonconformity and corrective action, and continual improvement.

Each clause contains specific requirements that organizations must meet to achieve ISO 45001:2018 certification. This structure helps ensure that the occupational health and safety management system is robust, effective, and aligned with organizational goals and regulatory requirements.

Benefits of ISO 45001:2018 Certification

ISO 45001:2018 certification offers numerous benefits to organizations:

  • Improved Health and Safety: Enhances workplace safety, reducing the risk of injuries and illnesses, and fostering a healthier work environment.
  • Enhanced Employee Safety and Well-being: By implementing effective OHS management practices, organizations create a safer working environment, which improves employee morale, satisfaction, and productivity, leading to lower absenteeism and turnover rates.
  • Enhanced Reputation: Certification demonstrates a commitment to employee safety and well-being, boosting organizational credibility and trust among stakeholders.
  • Reduced Workplace Accidents and Injuries: The standard’s proactive approach to identifying and mitigating risks helps prevent accidents and injuries, leading to fewer disruptions and associated costs.
  • Increased Employee Morale: A safe work environment improves employee morale and satisfaction, leading to higher productivity and retention rates.
  • Improved Incident Response and Recovery: ISO 45001:2018 promotes a structured approach to incident management, enabling organizations to respond effectively to emergencies and recover quickly, minimizing disruptions to operations.
Eligibility Criteria for ISO 45001:2018 Certification

To achieve ISO 45001:2018 certification, an organization must meet several key criteria. These include having a documented Occupational Health and Safety Management System (OHSMS), showing commitment from top management, engaging workers in safety processes, and implementing risk-based thinking. Additionally, the organization must commit to continual improvement, ensure the competence and training of personnel, maintain documented information, manage resources effectively, and comply with legal and regulatory requirements.

Key points:

  1. Documented Occupational Health and Safety Management System (OHSMS)
  2. Management commitment and worker participation
  3. Risk-based thinking and continual improvement
  4. Competence, training, and legal compliance
Who Should Establish the Requirement for ISO 45001:2018 Certification?

The requirements for ISO 45001:2018 Certification should be established by any organization, regardless of its industry, seeking to implement an Occupational Health and Safety Management System (OHSMS) to demonstrate its ability to provide safe and healthy workplaces. ISO 45001 is applicable across various industries, including manufacturing, construction, healthcare, information technology, food and beverage, retail, and financial services.
By adopting ISO 45001 standards, these industries can achieve significant benefits such as improved workplace safety, enhanced operational efficiency, reduced incidents, and increased employee satisfaction. For instance, construction companies can improve site safety, healthcare providers can enhance patient and staff safety, and manufacturing firms can reduce workplace hazards. IT companies can maintain high safety standards for their employees, and food and beverage companies can ensure safe working conditions in production facilities. Overall, ISO 45001 helps organizations build trust with employees and stakeholders, drive continuous improvement, and achieve long-term success by meeting safety and regulatory requirements effectively.

Steps for Obtaining ISO 45001:2018 Certification

Obtaining ISO 45001:2018 certification involves several key requirements and steps:

  1. Establishing an OHSMS: The organization needs to establish an Occupational Health and Safety Management System (OHSMS) that meets the requirements of ISO 45001:2018. This involves defining processes, procedures, and policies that ensure a safe working environment.
  2. Documentation: Develop the necessary documentation for the OHSMS, including a health and safety manual, documented procedures, work instructions, and records required by the standard.
  3. Implementation: Implement the OHSMS across the organization, ensuring that all relevant personnel are aware of their roles and responsibilities in maintaining safety standards.
  4. Internal Audit: Conduct internal audits to assess the effectiveness of the OHSMS and identify areas for improvement.
  5. Management Review: Hold management reviews to evaluate the OHSMS’s performance, suitability, adequacy, and opportunities for improvement.
  6. Pre-assessment (Optional): Some organizations choose to conduct a pre-assessment or gap analysis to identify any areas where the OHSMS does not meet ISO 45001 requirements before proceeding to formal certification.
  7. Certification Audit: Engage an accredited certification body to conduct a certification audit. This audit will assess the organization’s OHSMS against ISO 45001 requirements to determine compliance.
  8. Corrective Actions: Address any non-conformities identified during the certification audit and implement corrective actions as necessary.
  9. Certification: Upon successful completion of the certification audit and resolution of any non-conformities, the certification body will issue ISO 45001:2018 certification.
  10. Surveillance Audits: Maintain the OHSMS and undergo periodic surveillance audits by the certification body to ensure ongoing compliance with ISO 45001 requirements.

By following these steps, organizations can achieve ISO 45001:2018 certification.

What are the Documents and Records an Organization Should Maintain for ISO 45001:2018 certification?

Mandatory Documents:

  1. Scope of the Occupational Health and Safety Management System (Clause 4.3)
  2. Occupational Health and Safety Policy (Clause 5.2)
  3. Occupational Health and Safety Objectives (Clause 6.2)
  4. Criteria for Evaluation and Selection of Suppliers (Clause 8.1.4)
  5. Documented Information Required by the Standard (Clause 7.5.1)

Mandatory Records:

  1. Records of Monitoring and Measurement Equipment Calibration (Clause 7.1.5.1)
  2. Records of Training, Skills, Experience, and Qualifications (Clause 7.2)
  3. Risk Assessment and Determination of Controls (Clause 6.1.1)
  4. Records of Communication, Consultation, and Participation of Workers (Clause 5.4)
  5. Incident Investigation Records (Clause 10.2)
  6. Supplier Evaluation and Re-evaluation Records (Clause 8.1.4)
  7. Records of Control of Nonconforming Outputs (Clause 8.7.2)
  8. Results of Monitoring and Measurement of Occupational Health and Safety Performance (Clause 9.1.1)
  9. Internal Audit Program and Results (Clause 9.2)
  10. Management Review Minutes (Clause 9.3)
  11. Records of Corrective Actions (Clause 10.2)

Non-Mandatory Documents (Examples):

  1. Procedure for Control of Documented Information
  2. Procedure for Internal Audits
  3. Procedure for Incident Investigation
  4. Procedure for Corrective Actions
  5. Procedures for Preventive Actions
What is the process for ISO 45001:2018 certification?

The certification process with Guardian Assessment Private Limited involves several systematic steps to ensure thorough evaluation and compliance with ISO 45001:2018 standards:

  1. Stage One Audit: A preliminary audit to evaluate your preparedness for the certification audit. This includes a review of your occupational health and safety management system documentation and initial identification of potential non-conformities.
  2. Stage Two Audit: An on-site audit to assess the implementation and effectiveness of your occupational health and safety management system. This involves interviews, observation of activities, and review of records to ensure compliance with ISO 45001:2018 requirements.
  3. Addressing Non-Conformities: Identification and resolution of any non-conformities discovered during the audit. Our auditors will provide detailed feedback and work with you to develop corrective actions to address any issues.
  4. Certification Decision: Upon successful completion of the audit and resolution of any non-conformities, Guardian Assessment Private Limited will make a certification decision and issue the ISO 45001:2018 certification. This certification demonstrates your organization’s commitment to occupational health and safety excellence.
  5. Surveillance Audits: Regular surveillance audits to ensure ongoing compliance and continual improvement of your occupational health and safety management system. These audits will be scheduled at intervals to monitor the effectiveness and sustainability of your management system.
What is the Cost of ISO 45001:2018 Certification?

The cost of ISO 45001:2018 certification can vary significantly based on several factors, making it essential for a certification body to consider each organization’s unique requirements. Expenses for certification depend on the size of the organization, its location, the complexity of its operations, processes, their inter-relevance, and the current state of implementation of the required standards. Typically, smaller organizations may incur lower costs, whereas larger organizations may face higher expenses. The primary factors influencing certification costs include the status of system implementation within the organization, audit duration, and registration fees, generally referred to as certification fees. GAPL provides a comprehensive quotation by considering all relevant factors. Client organizations need to submit detailed information using the specific form F-01, available for download on the official portal. For further inquiries, you are advised to contact us via email at guardianassessment@gmail.com or click on “Contact Us” on the portal to submit your inquiry.

Importance of Accreditation of ISO 45001:2018 When You Choose a Certification Body

Selecting an appropriate certification body for ISO 45001:2018 is a critical task. Choosing a valid and accredited certification body ensures that your certification is credible and globally recognized. On the other hand, selecting an unaccredited body can result in missing out on the benefits of certification, with potential challenges to the certification’s validity. Accredited certification bodies have established robust systems, employ qualified auditors, and follow stringent processes, leading to consistent and high-quality audit outcomes, resulting in legitimate and recognized certifications. This enhances your organization’s market reputation and opens up new business opportunities, as many customers and partners prefer accredited certification. Additionally, it aids in regulatory compliance and reduces the risk of certification being questioned. Overall, accreditation ensures that your certification supports continuous improvement and customer satisfaction, facilitating smoother entry into international markets. For ISO certification, accreditation means it should be recognized by IAF, which is the only way to achieve global recognition. IAF offers a global directory of certified clients, certification bodies, and accreditation boards involved in management system certification, all listed on the IAF portal (www.iafcertsearch.org). GAPL is an accredited certification body within IAF, and certificates issued by IAF are accepted worldwide. The validity of all accredited certifications, certification bodies, and accreditation boards can be verified on the IAF portal.

Recognition through UAF Accreditation

Guardian Assessment Pvt. Ltd. is accredited by the United Accreditation Foundation (UAF), a globally recognized accreditation body. This UAF accreditation ensures that our certification services adhere to the highest standards of competence, impartiality, and performance. Achieving certification through GAPL provides your organization with international recognition and credibility. UAF accreditation guarantees that your ISO 45001:2018 certification is recognized and respected worldwide, enhancing your organization’s reputation and facilitating market access. UAF is an IAF member and MLA signatory that offers global recognition to all certified clients. GAPL is accredited by UAF for a wide range of standards, including ISO 9001, ISO 14001, ISO 45001, ISO 21001, ISO 27001, and ISO 37001, making GAPL the largest certification body in India offering such a broad range of standards. This wide range of services enables our clients to avail all accredited services under one roof.

Importance of Updating Certified Organizations on www.iafcertsearch.org

Maintaining an up-to-date record of your ISO 45001:2018 certification on the IAF CertSearch database is crucial for several reasons. The IAF portal for the global database is www.iafcertsearch.org, accessible to anyone who wants to verify the recognition of clients, certification bodies, and accreditation boards. IAF is the only method to check the validity of recognized certificates:

  • Visibility: Enhances the visibility and credibility of your certification to stakeholders worldwide. It allows potential clients and partners to verify your certification status easily.
  • Verification: Allows clients, regulatory bodies, and other interested parties to verify the authenticity and validity of your certification. This transparency builds trust and confidence in your organization.
  • Market Access: Facilitates access to global markets by demonstrating compliance with international standards. Many international clients and regulatory bodies refer to the IAF CertSearch database to verify certifications.
  • Trust: Builds trust with customers, suppliers, and partners by showcasing your commitment to quality and regulatory compliance. An updated certification record signals that your organization is dedicated to maintaining high standards.
Integration of ISO 45001:2018 with Other Standards

An integrated management system (IMS) combines all related components of a business into one system for easier management and operations. Quality, environmental, and safety management systems are often combined and managed as an IMS. An IMS integrates all of an organization’s systems and processes into one complete framework, enabling the organization to work as a single unit with unified objectives. ISO 45001:2018 can be integrated with standards such as ISO 9001:2015 (Quality Management Systems), ISO 14001:2015 (Environmental Management Systems), ISO 27001:2022 (Information Security Management Systems), ISO 21001:2018 (Educational Organizations Management Systems), and ISO 37001:2016 (Anti-bribery Management Systems).

Apply for ISO 45001:2018 Certification

If you plan to pursue ISO 14001:2015 certification, request a quotation by providing your organization’s information in the application form. You can download the inquiry form from our website or submit your inquiry through the “Contact US” button. Alternatively, send your inquiry via email to guardianassessment@gmail.com. You have the option to choose more than one standard, and if you consider that other standards may benefit your organization, you may integrate the standards within the accredited certification range and apply for certification for ISO 9001, ISO 14001, ISO 45001, ISO 21001, ISO 27001, and ISO 37001.

FAQ on ISO 45001:2018

ISO 45001:2018 Certification is an international standard for occupational health and safety management systems, aimed at reducing workplace injuries and illnesses. It is important as it helps organizations create a safe work environment, ensures compliance with legal requirements, and demonstrates a commitment to employee wellbeing, which can enhance corporate reputation and operational efficiency.

ISO 45001:2018 is beneficial for all industries, including manufacturing, construction, healthcare, education, and services. Regardless of the sector, implementing this standard helps improve workplace safety, reduce incident rates, comply with legal requirements, and boost employee morale and productivity.

The key principles of ISO 45001:2018 include strong leadership and worker participation, systematic risk management, legal compliance, continuous improvement, and the integration of occupational health and safety into the overall business processes. These principles ensure the effectiveness and sustainability of the OH&S management system.

ISO 45001:2018 replaces OHSAS 18001 and includes a stronger emphasis on management commitment, worker participation, risk management, and integration with other management systems. ISO 45001:2018 follows the same high-level structure as other ISO standards, facilitating easier integration and a more holistic approach to management.

The cost of ISO 45001:2018 Certification varies based on factors such as the size and complexity of the organization, the current state of OH&S management, the number of locations, and the duration of the audit. Costs typically include preparation, training, internal audits, and the certification audit itself. Organizations should request a detailed quote from certification bodies like Guardian Assessment Pvt. Ltd. for accurate cost estimates.

To renew ISO 45001:2018 Certification, organizations must undergo a recertification audit at the end of the three-year certification cycle. This involves a comprehensive review of the OH&S management system, including internal audits, management reviews, and addressing any findings from the audit.

Internal audits play a crucial role in verifying the effectiveness of the OH&S management system, identifying areas for improvement, ensuring compliance with the standard, and preparing for external certification audits. Regular internal audits help maintain the integrity and performance of the OH&S system.

ISO 45001:2018 aligns OH&S management with the organization's strategic objectives by integrating safety into business processes, improving risk management, enhancing operational efficiency, and supporting sustainable growth. This alignment ensures that OH&S considerations are part of strategic decision-making.

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