Application Review
On the receipt of inquiry form, the details received shall be reviewed by AM against technical area, NACE Codes or any other classification and the accredited codes of GUARDIAN. check GUARDIAN’s capability for processing the certification. The review shall be conducted in accordance with procedure no P 06. “Procedure for Review of Application and contract review”, if the same is found to be within GUARDIAN’s scope of accreditation, AM forwards the application to QM/TM for Contract Review and Quotation issuance process.
GUARDIAN shall ensure that information about the applicant organization and its management system is sufficient to develop an audit programme. Ref: GUARDIAN-F-001
Any known difference in understanding between the GUARDIAN and the applicant organization is resolved.
GUARDIAN shall verify the availability of competence to perform certification activities.
GUARDIAN shall take into account and verify the scope of certification sought, the site(s) of the applicant organization’s operations, time required to complete audits and any other points influencing the certification activity for example (language, safety conditions, threats to impartiality, etc.). Ref: GUARDIAN-F-01 & F-02
Contract Review
QM shall prepare a quotation after the contract review based on requirements of Mandays, multi-site activities and other considerations. Estimation of man days shall be as per procedure no. P 06 “Contract Review”. And after obtaining approval from CEO, shall submit the same to the client. The matter shall be followed with the client for securing business. If the client decides not to award the work to GUARDIAN, the matter shall be treated closed and the offer and other details filed in “LOST BUSINESS” file.
If the client accepts the quotation of GUARDIAN, he will forward the registration fee and On receipt of all these AM shall be required to verify the relevant details of the client’s application, fee quotation reconfirm Contract. He may consult CEO or any other officer of GUARDIAN to carry out an accurate review. Including allocation of the scope sector of the client’s activities coming under the applied scope of registration with the original Questionnaire to check that there is no discrepancy. Any discrepancy shall be taken up with the client and differences resolved prior to acceptance of work.
Based on the contract review (as per Procedure P05), GUARDIAN shall determine the competences needed to be included in its audit team and for the certification decision
QM /AM in consultation with CEO shall proceed for finalizing the audit team. The audit team shall be appointed and composed of auditors (and technical experts, as necessary) who, between them, have the totality of the competences identified by GUARDIAN in application review for the certification of the applicant organization. The selection of the team shall be performed with reference to the designations of competence of auditors and technical experts and may include the use of both internal and external human resources. The selection of the team comprising of Auditors/ Auditor Team including Technical Expert are selected as per GUARDIAN Procedure P 03 & P 06.
The individual(s) who will be conducting the certification decision shall be appointed ensuring appropriate competence with appointment letter-GUARDIAN-F-006
Audit time shall be calculated as per the requirement of the ISO 17021, ISO 22003, ISO 27006 & as per procedure of the Accreditation board including IAF mandatory documents.
Computation of on-Site audit time:
i. The minimum time includes stage 1 and stage 2, but shall not include the time for the preparation of the audit nor for writing the audit report.
ii. The audit time determination considers various factors, including the complexity of the client’s organization, the scope of the management system, and the risks associated with the processes. Key factors include: (Size of the Organization, Complexity of Processes, Scope of Certification, and Multi-site Organizations)
iii. The minimum time for on-site auditing of the product and/or service realization of the organization shall be 50 % of the total minimum audit time (applies to all type of audits).
iv. The time spent by any team member that is not assigned as an auditor (i.e. technical experts, observers) shall not count in the above-established duration of the management system audit.
v. Time spent travelling to and from audited sites is not included in the calculation of the duration of the management system audit days